Title:  ARLS Regional Policy: E-device Policy
Prepared by: Valerie Bell & Resource Team & Branch Managers – October 6, 2023
Submitted to: ARLS Policy Committee  – October 6, 2023
Approved by: ARLS Board of Trustees – Date: 7/19/2012, Amended: 7/17/2014, 10/19/2023


A selection of electronic devices are available for check-out on a first-come/first-served basis from locations in the Athens Regional Library System.

Available devices may be checked out by ARLS PINES card holders, age 18 and older. Eligible patrons must present their active, valid ARLS PINES card in order to check out devices. Borrowers must read and sign the Device Checkout Agreement form before being issued a device.

Devices must be returned inside the same library at the desk where they were checked out. Devices may not be placed on hold. Checkout terms apply:

14-day loan7-day loan14-day loan14-day loan
No renewalNo renewalOne renewalNo renewal
One per checkoutOne per checkoutTwo per checkoutNo limit per checkout


Chromebooks, launchpads and Kindles can be checked out immediately upon return by the same patron. Hotspots cannot be checked out immediately by the same patron.

The person checking out the device is responsible for damages to and/or loss of the device and its accessories. Misuse charges may apply, and overdue fines will be charged for devices that are returned late; a fee of $5 per day up to the total cost of replacement of device.

Athens Regional Library System will not accept a replacement device in lieu of payment for a lost or damaged device. Failure to comply with the Device Lending Policy and Procedures will result in loss of privileges and may lead to legal charges.

Charge for loss/replacement

  • Chromebook cable $15 | Chromebook adaptor $15
  • Hotspot $66 | Hotspot case $5 | Hotspot cable $15
  • Launchpad cable $15
  • Kindle $85 | Kindle cover $15 | USB connector $15 | Charger/adaptor $15 | Bag $15

Charge for damage and/or misuse

  • Device not returned according to agreement guidelines (ex: returned via outdoor book drop or to another library) = $25
  • Noticeable damage (ex: dents, major scratches) = $25
  • Full replacement cost (see amounts listed above) if the unit can no longer be used.

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