Archives and Special Collection Coordinator - Athens-Clarke County Library

Position Archives and Special Collection Coordinator (RT-08); Athens-Clarke County Library, Athens, GA
Status Full-time, exempt, with benefits
Hours 40 hours per week; requires nights and weekends
Salary $40,000.00 + annual, depending on qualifications
Application Deadline March 26, 2018

Bilingual (Spanish/English) skills preferred.

Position Summary

Athens Regional Library System, Georgia's Public Library of the Year 2017, is hiring a vibrant, experienced librarian/archivist to become our Coordinator of Archives and Special Collections. The successful candidate will lead the library's Heritage Room, providing curatorial leadership to enable and promote access to the library's unique historical collections. The successful candidate will love assisting patrons with genealogical research, be knowledgeable in archival collections, and contribute to the library's dynamic outreach efforts.

This position provides leadership and direction for the A-CCL Heritage Room and its staff and works closely with community groups, develops programs and classes, manages archival collections, and provides assistance with genealogy and local history questions. Additionally, this position serves as point person on genealogy and local history services for all ARLS branch libraries. This position reports to the ARLS Assistant Director for Public Services.

Minimum Training and Experience

Position requires an MLS or MLIS from ALA-accredited program, or a Master's of Archival Studies, and three years of professional reference experience, preferably in a public library setting. Previous supervisory experience preferred. A combination of education, training and experience that provides requisite knowledge, skills and abilities for the position may also be considered.

Essential Duties and Responsibilities

The following are normal, but not exclusive or all-inclusive, expectations for this job. Other duties of a similar nature or level may be required as assigned and job assignments may change in the future, including night and weekend work assignments.

  • Oversees, plans, implements, monitors, and evaluates the services, projects, programs, and activities of the Athens-Clarke County Library Heritage Room.
  • Promotes Heritage Room and ARLS programs, services, and collections in the community.
  • Manages accessioning, arrangement, description, and access to the library's archival materials, including maintaining the library's institutional records; serves as team leader for ARLS records retention.
  • Selects materials for the Heritage Room collection and consults with branches on local history collection maintenance; manages Heritage Room materials budget according to processes established by ARLS Collection Management Department and Business Office.
  • Researches, solicits, and manages Heritage Room donated collections.
  • Researches and submits grant proposals according to library procedure and manages grants received by the Heritage Room; serves on the Regional Library Grants Team.
  • Serves as ARLS team leader for genealogy and local history collections, programs, and staff development throughout the five counties.
  • Provides direct customer service to library patrons seeking genealogy assistance.
  • Collaborates to create and deliver instructional content online, in person, and in other appropriate or collaborative mediums.
  • Represents the library in professional organizations and committees; attends meetings and conferences; maintains knowledge of current developments in the field.
  • Presents programs to community groups, area genealogical and historical societies, and library branches.
  • Keeps abreast of changing technology as it impacts library service delivery.
  • Works nights and weekends as required, including following building opening and closing procedures.

Administrative and Supervisory Responsibilities

  • Participates as a member of the ARLS Administrative Leadership/Resource Team, contributing to Regional long range planning, goals, and service development; leads or serves on numerous library committees and teams.
  • Supervises Heritage Room staff, including training, performance appraisal, discipline, and professional development; makes hiring recommendations.
  • Holds staff meetings; keeps direct reports informed of library policies and procedures.
  • May train and oversee library volunteers as assigned.

Knowledge, Skills, and Abilities

  • Experience working with, selecting and managing history, archive and genealogy collections.
  • Knowledge of customer service principles and skill in providing customer service to patrons of all ages, as well as to co-workers.
  • Ability to effectively communicate and interact with direct reports, administration, library employees, members of the general public, and all other groups involved in the activities of the library system; ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
  • Knowledge of principles and practices of records management and preservation of library and archival materials; knowledge of specific requirements for retention of the library's records.
  • Knowledge of digitization and scanning technologies and best practices for digital preservation, including capture, data migration, and metadata creation. 
  • Knowledge of recognized archival and metadata standards and structures.
  • Knowledge of library technology services and ability to learn new technologies in a timely manner.
  • Skill in arranging complex collections in an orderly and clear manner according to accepted practices and professional standards.
  • Skill in using ArchivesSpace or other similar collection management system.
  • Knowledge of personnel management and supervision; ability to build an effective work team, inspire creativity, and promote a positive attitude in staff.
  • Ability to engage with colleagues and community through creative programming. 
  • Knowledge of PINES library catalog and all library subscription databases.
  • Ability to maintain regular, predictable, and punctual attendance.
  • Knowledge of all normal and emergency library building procedures.
  • Physical ability to move or carry objects or materials. Must be able to exert up to 20 to 50 pounds of force occasionally, and/or up to 10 to 25 pounds force frequently.  Physical demand requirements are at levels of those of Medium Work.

Athens Regional Library System is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the library may provide reasonable accommodation to qualified individuals with disabilities and encourages prospective employees to discuss potential necessary accommodations. The library is a drug-free workplace and requires a pre-employment drug test and e-Verify employment eligibility approval.

Submit online ARLS job application, including a resume and cover letter describing your qualifications for this position.

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